Organisation : Tamilnadu Chief Electoral Officer’s Office ( elections.tn.gov.in)
Facility : Search Your Name in Electoral Roll 2016
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Photo Electoral Rolls :
The exercise of preparation of photo electoral rolls in all the 234 Assembly Constituencies was initiated in July 2006 soon after the elections to Tamil Nadu Legislative Assembly, 2006 so as to enable publication of photo-rolls so prepared as the draft rolls for the summary revision process with 1st of January 2007 as the qualifying date. In view of the bye-election to Madurai Central Assembly Constituency, the preparation of photo electoral rolls was taken up in that Constituency on a fast track mode and the final photo rolls were published on 5th September, 2006.
As the tenders for the 4th phase of (online) EPICs production (taken up during November 2005 – April 2006) included the photo electoral rolls component as the second phase, the same ten (10) vendors took up the photo rolls component also for the 14 regions into which the State was divided for this purpose (totally 30 districts then).
Methodology for preparation of photo rolls :
a. Retrieval of images :
The images captured during the EPIC programme in the four phases were available in JPEG file format in CDs with the DEOs. During every phase of the EPIC programme, laminated miniature sheets were generated by the vendors. These miniature sheets were available in Taluk/ DEOs offices.
The images were retrieved from the CDs. Where images were not available in CDs, the images were scanned from the miniature sheets if they were available in the miniatures. Separate software was designed to give a list of electors with EPIC numbers, but whose images were missing. Using the list, and by comparing with the miniature sheet index, the vendors scanned the missing images. However, this was not very useful in many places as the quality of scanned image was found to be poor.
b. Updating electoral rolls database :
The updation of electoral rolls database with EPIC numbers was done before taking up the preparation of photo-rolls.
c. Photo Rolls Check Lists :
Photo electoral rolls were printed initially (Check List I) by linking available images in CDs/ scanned images from the existing miniature sheets with the electoral rolls data base. During house-to-house verification, passport size colour photographs were obtained from electors and scanned. Based on the initial verification with Check List-I and data entry, Check List-II was printed. Additional images/ missing images were captured mainly by (i) collecting and scanning passport size photographs, (ii) digital image capture in house to house visit by staff accompanying the digital photographer of the vendor along with Check List –II verification and / or (iii) digital image capture at DPLs (in a few places).
During off-election period, there was not much of enthusiasm among the electors for coming to DPLs and, therefore, the DEOs generally did not adopt method (iii) above.
Based on the images captured, Check List-III was printed for correction cases and mop-up round of image capture done. Finally, the rolls were published as draft photo electoral rolls for the process of summary revision of electoral rolls 2007 for all the ACs in May/ June, 2007.
Current Status (end of January, 2009) :
The images as a proportion of the live electors by end of January, 2009 was 99.26% in the electoral rolls realigned after delimitation of Constituencies. The coverage of electors with images was more than 98% in all the Districts except in Chennai (94.98%) and Kancheepuram (97.29%).
EPIC pendency and EPIC Centres :
The % of electors for whom images had to be captured or EPICs to be printed/ distributed (after capture of images) by end of January 2009 was 4.29% (i.e., 17.70 lakh electors).
EPIC centres have been set up, one for each Assembly Constituency, with EPIC operators for capture of images, printing of EPICs, etc. All these centres have equipments such as Computer, Printer, Scanner, Digital Camera etc. Operators have also been deployed by the State Level Agency viz., M/s. CMC Ltd. These centres will take up inter-alia printing of EPICs for all cases of inclusion of new electors in the electoral rolls, residual electors and handle cases of corrections in EPICs and issue of duplicate/replacement EPICs. Also, during off-revision period, the centres will handle data-entry for Forms received for inclusion, deletion, modification & transposition in the electoral rolls.
M/s. ELCOT, a State Government undertaking, has provided connectivity from the Point of Presence (PoP) of TNSWAN (Tamil Nadu State Wide Area Network) in the offices where EPIC centre is located in each Assembly Constituency except in a few places where Taluk has been formed recently or a new building is under construction or where connectivity could not be provided in the Taluk Office building (and is being provided from a nearby office).
The capture of images (for EPIC) till mid-2006 was through the campaign mode by setting up of Designated Photography Centres (DPLs) to operate during the days earmarked for coverage in the area served by the DPL. After the elections to the TN Legislative Assembly in 2006, the DPLs, wherever set up, did not attract people and, therefore, the mode adopted was either to obtain passport size photo and scan it or to capture the image using a digital camera by taking it from house-to-house.
With the decision to take up the preparation of photo-rolls (i.e., incorporation of images in the e. roll itself), there was a metamorphosis in that EPIC could be generated and printed at any time from the image captured (which was first used to incorporate it in the e. roll to produce the photo e. roll.). The simpler method was to obtain, as far as possible, (passport size) photos for all new entrants to the e. rolls along with the Form filed for inclusion for which purpose a box was provided at the top of the Form to enable the applicant to affix his photo. The Election Commission prescribed Forms 001A and 001B on the basis of which EPIC could be generated with the details in these Forms and photo furnished by the applicants with them. Form 001A has to be filed for inclusion or transposion (with Form 6/8A) and Form 001B is a pre-generated Form for all residual electors (i.e., those who are registered in the e. roll but whose image is not available).
Also with a fairly high capture of images for the electors on the e. rolls, it was not necessary to take up special campaigns through vendors and instead handle the new cases and the residual electors as indicated above or using the EPIC Operators. The EPIC Centres would also handle cases of duplicate/ replacement EPICs